You have created this beautiful plan. All neat and in order.
Through Manage, we have made sure that we are keeping on track.
But there will be times when somebody changes their mind. And the purpose of Control is to allow you to manage requests to do something different to the plan you agreed in Aim.
You all agreed what you were going to do at the start and you had a plan. But it was based on the best information that we had available at the time.
Changes can occur for a number of reasons.
The reality is that things can evolve.
And it’s not always just at the whim of your Sponsor. The Sponsor can do as they wish and change whatever they want. But you wouldn’t be doing your job if you didn’t help them understand what happens if they do something different?
So changes aren’t necessarily bad. But changing something without due consideration or impact assessment is bad. So in theory, all changes are possible, but they just need to be handled properly.
Let’s have a look at the process to make a change request.
Any change request needs to be justified.
Sometimes you’re being asked to do less, not to do more. So you need to pull all the information together and work out how it’s going to impact your plan overall.
The change might come from your Sponsor, but it doesn’t always. It could be from anyone in the project team. Anything that looks different to what you agreed at the beginning will need your Sponsor’s approval.
Usually you can discuss these changes at your Steering Group meetings. And you can add whether or not you recommend the change request. But remember you are not the decision maker. You provide the information, and will have made an impact assessment which means you have an informed opinion.
You’re on the home straight.
The final bit of Build is getting that approval. You’ve built your product, you’re managing the activities and the plan really well. There’ve been a few hiccups along the way, and some changes that you’ve had to incorporate. You just need to ensure that you have agreement from your Sponsor that you’ve built what they wanted.
If your Sponsor is happy with what you’ve built, and you’ve met their why, then your Sponsor needs to give you that formal approval to move forward. And again, you can do that at your regular slot that you’ve got with them at the Steering Group meeting.
And that’s it!
Well done, you’ve completed Build: the B of the ABCDE way.